Individual presenters guide
Please ensure your presentation has been uploaded to the appropriate cloud-hosted drive prior to the conference; a link will be included in communications to presenters closer to the date of the conference. You will also be able to provide a copy of your presentation at the speaker preparation room between 8am-5pm on the days of the conference.
NOTE: speakers are not permitted to upload presentations or run their talk from USB drives in the presentation room.
Before your session
Check over the date, time and room for your presentation;
Prepare your presentation following the guidelines below:
Length = 12 minutes
A 16:9 aspect ratio for your slides is recommended.
If your presentation includes videos, audio, animations, or custom fonts, please verify that everything works correctly before your session.
If your presentation depends on websites, cloud services, or external APIs, please prepare offline alternatives in case of network issues.
Each slide should have a clear message
Use a balance of 70% graphics/images to 30% text on each slide.
Font size to be at least 20 point and sans serif (e.g. Arial, Calibri)
Figures/graphics/images need to relate to your text and message.
Graphs are to be explained when presented.
Include and acknowledge all contributors appropriately.
If the work was conducted on specific traditional owners‘ country, acknowledge the traditional owners and their country.
Please ensure your presentation is saved with an appropriate file name format:
Format: <Start Time in 24Hr Time><Day><Room><Surname>;
Example: 1400_Monday_Riverbank_Jones.pptx
At the Forum on the day of your session (or before if possible)
Go to the Speaker Preparation area to upload your talk and check your slides
Arrive at your session room at least 15 minutes ahead of scheduled start time for the session.
Aim to meet your session chair in the session room during the catering break prior to your session. At this time, you should check that the room set-up appropriately and that you are familiar with the equipment (laptop, mouse, laser pointer, microphone) and that your slides are working.
Choose a seat at the front of the room for easy access to the speaker’s podium.
A link to your presentation will be included on the session holding slide (linked to the presenter’s name). Clicking this link is how the presentation is started.
The Session Chair will explain how they will run the session and timing for each talk before the session starts.
Lightning talks guide
Before your session:
Check over the date, time and room for your presentation;
Prepare your presentation following the guidelines below:
Length = 4 minutes, 1 minute to change speakers, questions at the end.
A 16:9 aspect ratio for your slides is recommended.
If your presentation includes videos, audio, animations, or custom fonts, please verify that everything works correctly before your session.
If your presentation depends on websites, cloud services, or external APIs, please prepare offline alternatives in case of network issues.
Each slide should have a clear message
Use a balance of 70% graphics/images to 30% text on each slide.
Font size to be at least 20 point and sans serif (e.g. Arial, Calibri)
Figures/graphics/images need to relate to your text and message.
Graphs are to be explained when presented.
Include and acknowledge all contributors appropriately.
If the work was conducted on specific traditional owners‘ country, acknowledge the traditional owners and their country.
Please ensure your presentation is saved with an appropriate file name format:
Format: <Start Time in 24Hr Time><Day><Room><Surname>;
Example: 1400_Monday_Riverbank_Jones.pptx
At the Forum on the day of your session (or before if possible)
Go to the Speaker Preparation area to upload your talk and check your slides
Arrive at your session room at least 15 minutes ahead of scheduled start time for the session.
Aim to meet your session chair in the session room during the catering break prior to your session. At this time, you should check that the room set-up appropriately and that you are familiar with the equipment (laptop, mouse, laser pointer, microphone) and that your slides are working.
Choose a seat at the front of the room for easy access to the speaker’s podium.
A link to your presentation will be included on the session holding slide (linked to the presenter’s name). Clicking this link is how the presentation is started.
The Session Chair will explain how they will run the session and timing for each talk before the session starts.
During the Session
Move to the podium as the session chair displays your talk to the screen, and introduces its title and your name;
Commence the talk after the introduction;
Verbal and signed warnings will be given by the session chair when there is 1 minute remaining;
At the end of your allocated time ( 4 minutes) you are expected to stop and the session chair will stand and move to the side of the stage;
Q/A will be managed by the Session Chair, they will repeat questions and manage who answers and when to stop
Posters guide
Before your session
Posters are to be in the following format and dimensions:
Orientation = PORTRAIT
Poster boards size = 1940mm (H) x 950mm (W)
Recommended Printed poster sizes (Height x Width)
minimum A0 PORTRAIT = 1189 x 841 mm
maximum A0 PORTRAIT = 1910 x 910 mm
Your poster should contain the following:
Title block;
Author and affiliation listing, with primary author contact details
An obvious and logical graphic structure that guides readers around the main components of the poster and enables clear communication of its primary message(s).
Use of a clear visual (and possibly numbered) hierarchy of headings and text/graphic boxes to separate poster sections (e.g. Aims, Methods, Results, Key Findings etc)
Suggested sans-serif (e.g. Arial, Calibri) font sizes:
Poster Title =70-90 point
Section Headings = 45-55 point
Text = 25 – 35 point
Figure/Table Captions = 20 25 point
All sources of graphics, images etc to be cited.
References cited to be included.
AI use Statement- we encourage authors to declare the extent that they have used generative AI tools to prepare and present content.
If the work was conducted on specific traditional owners’ country, acknowledge the traditional owners and their country.
At the Forum and during your session:
Please ensure you hang your poster in the designated board space with your presentation # on it when you first arrive at the venue – by 5pm on Monday 9/11 or 8am on Tuesday 10/11.
Poster boards will be velcro-compatible. Presenters are responsible for bringing their own mounting supplies (velcro, pins etc). Some spare velcro will be available if required.
On Tuesday and Wednesday, please plan on being present at your poster for all of the afternoon teas sessions and as much of the lunch sessions as possible.